The Association of English-language Publishers of Quebec is seeking a Production Coordinator to contribute to day-to-day operations and projects in our Montreal office. We are looking for a candidate with relevant experience who can roll up their sleeves, get things done, and contribute to the success of English-language book publishing in Quebec!
About Us
Founded in 1987, the Association of English-language Publishers of Quebec (also known as AELAQ—Association des éditeurs de langue anglaise du Québec) is a non-profit organization that supports Quebec’s English-language book industry.
We represent a vibrant community of 31 members, including publishers of scholarly and historical works, poetry, fiction, graphic novels and comics, non-fiction, and children’s literature. We support and promote our members through a variety of initiatives and projects, including professional development seminars, advocacy, the Montreal Review of Books, and an annual book fair. We are a regional affiliate of the Association of Canadian Publishers, a national network association of support and advocacy for Canadian publishers.
We are a small, mostly freelance team, currently made up of Rebecca West, Executive Director and Publisher of the Montreal Review of Books, Malcolm Fraser, Montreal Review of Books Editor, Salena Wiener, Interim Production Coordinator, David Leblanc, Montreal Review of Books Graphic Designer and Michael Wile, Montreal Review of Books National Ad Sales
We are also currently seeking candidates for the Montreal Review of Books Associate Editor role. Check out the job listing here!
Job Description
The Production Coordinator is responsible for the day-to-day operations of the association, as well as coordinating multiple ongoing and ad hoc projects. They collaborate closely with our other team members, and report to the Executive Director.
Duties and Responsibilities
The Production Coordinator’s tasks include, but are not limited to:
Project Support
Montreal Review of Books
- The Production Coordinator assumes the role of Associate Publisher of the mRb — participating in editorial meetings, book selection, and launch event production
- Managing mRb subscribers database, distribution, and assisting in ad sales
Read Quebec
- Commissioning blog articles and illustrations in partnership with Associate Editor
- Soliciting book submissions for seasonal Read Quebec digital book catalogues
Professional development seminars
- Assisting with programming and production of professional development events for members
Holiday Book Fair
- Coordinating logistics with the venue, publishers, invited authors and speakers
- Assisting in the organization of book fair programming and events
- Managing book fair marketing and communications
Salon du livre
- Assisting with Salon du livre programming and event production
Operational Support
Administration
- Member outreach and correspondence
- Bookkeeping: journal entries, invoicing, expense reports
- Responding to general query emails and calls
Governance & Grants Reporting
- Writing grant reports
- Compiling and maintaining data for statistical grant reports
- Assisting with the preparation of reports for board meetings and the Annual General Meeting
Communications & Marketing
- Maintaining aelaq.org and readquebec.ca website content
- Managing AELAQ social channels (Facebook, Instagram, Twitter)
- Producing public and member newsletters
- Developing and booking ad campaigns
About the Role
Experience
- Minimum of 2 years project coordination experience, ideally in the not-for-profit or cultural sector
- Grant writing experience
- Social media management experience
Skills
- Fluency in English and French, spoken and written
- The ability to successfully manage projects from start to finish, meet deadlines, and prioritize competing tasks
- The ability to proactively anticipate tasks and work independently, as well as part of a team
- Excellent communication and interpersonal skills
- Familiarity with basic bookkeeping principles
Specialized Tech Knowledge
- Google Workspace Suite (Docs, Spreadsheets, Forms, Analytics)
- Wordpress content management
- QuickBooks Online
- Social media management (Facebook, Instagram, Twitter)
- Mailchimp
- YouTube live-streaming
- Zoom meeting management
- Eventbrite
- Planable (or other social media management software)
Non-essential but Useful Experience & Skills
- Event planning experience
- Knowledge of the local and national publishing landscape
- Knowledge of basic marketing and communication principles
- Skills in graphic design and/or web development
- Driver’s license / car
Physical Requirements
- Must be able to lift and move boxes of books, printed issues of the mRb, banners and other equipment needed for launch events.
Don’t quite meet all of these criteria? We still want to hear from you! Please read on for details about how to apply and tell us how your experience would be a good fit.
Compensation and Schedule
- Permanent, part-time
- 3 days/week between Monday and Thursday, on a regular schedule to be established upon hiring
- Annual salary: $26,208
- Occasional evening and weekend availability for mRb and book fair events
The Production Coordinator will work out our office in the Atwater Library, so we are prioritizing candidates based in Montreal and surrounding areas. Applicants must be Canadian residents or have a Canadian work permit.
How to Apply
We invite interested applicants to complete an application online using this form by July 21, 2023. Note that you will need to log into a Google / Gmail account in order to complete the form. If you do not have a Google account, you may create one here.
In order to complete the form, you will need:
- your contact information
- a cover letter to copy-paste
- your CV in PDF form
- your social profile links
We recommend gathering all of the above before starting the application process. Please include your name in your CV file name. Please do not send your application by email, and don’t send links to documents that require passwords or permissions.
The deadline to apply is Friday, July 21, 2023. Interviews will take place in late July–early August, and the position begins in August.
AELAQ is committed to building a diverse and inclusive team. We encourage applications from candidates who are members of underserved and underrepresented communities, including BIPOC, LGBTQ2+, people living with dis/ability, and others.
We thank all applicants for their interest! Only candidates selected for an interview will be contacted.